EVENT PLANNING

PLANNING APPROACH

P31 Collaborative believes that every event should be a dream come to life. Our method of achieving your idyllic soirée is simple. Listen, anticipate, execute and deliver. Creating a successful event is a collaborative process, and we enthusiastically look forward to handling the details. Throughout the planning we are there to help, tying all the loose ends, dispensing solid advice and coming up with creative solutions.

PACKAGES

Our pricing takes into consideration the style, size, location and complexity of your special occasion. During our initial complimentary consultation, we determine which of our services would best suit your needs. Based on the information you provide, we can then prepare a proposal and price structure. All P31 Collaborative proposals are custom and prepared to fit your unique requirements.

Full or Partial Planning

Planning an event of any size or variety can be challenging, considering the constraints on your time and the multitude of choices available. From cocktail parties to milestone anniversaries, P31 Collaborative can manage everything from start to finish, allowing you to enjoy your event. Each package will vary depending on your needs, but here are some services that we offer:

 

  • Budget development
  • Planning calendar
  • Location search
  • Event design and conceptualization
  • Vendor consultations
  • Catering and staffing referrals
  • Photographer and video production referrals
  • Florist referrals
  • Musicians, DJ, entertainment referrals
  • Coordination of rental equipment
  • Hair and make-up referrals
  • Event day-of management
  • Contract evaluation and review
  • Guest list management
  • Coordination of custom favors
  • Coordination of guest accommodations
  • Transportation coordination
  • Day-of coordination

À la Carte

Hiring an event planner does not have to be a great expense. Although we recommend participation in planning your event from start to finish, P31 Collaborative can offer hourly consulting on an as-needed basis. These one-on-one meetings may include a variety of services including, but not limited to: recommending preferred vendors, researching the perfect venue, providing vendor options -  all to help you stay within budget.

Day-of Coordination

You have finalized your vendors, the RSVPs are in, and the menu is set. Every detail of the event is finalized, but now you want to savor the fruits of your labor instead of overseeing all of the details simultaneously. Consider P31 Collaborative to see your event through. We will be on hand to ensure every detail is handled professionally, allowing you to relax and focus on enjoying your event. Your needs for day-of coordination may vary, but here are some services we offer:

 

  • Venue inspection
  • Display layout, set-up & breakdown
  • Vendor confirmation, supervision & management
  • Time line/Script development
  • Management of event participants
  • Photo session management
  • Protecting personal belongings
  • Emergency amenities
  • Rehearsal needs prior to day-of
  • Transportation coordination